Open job position

Congregational administrator

Reports to: Minister / Board President

Hours/week: 25, part-time with benefits

Schedule: 4-5 days/week, will include at least one Sunday a month

Salary Range: $17.50 to $20.00/hr


Dental insurance

Flexible schedule

Health insurance

Paid time off

Retirement plan

Purpose: Responsible for a broad variety of administrative tasks supporting the minister and the congregation. Manages office procedures, facilities, schedules, purchasing, payroll, and general ledger bookkeeping duties including accounts payable. Effectively prepares and distributes written/printed materials such as weekly emails, newsletters, Sunday publications, and financial reports. Provides support to other staff, church leaders, volunteers, renters, and contractors on issues related to the business affairs of the church.

Duties include but are not limited to:

General Administrative & Financial

  • Manage church office and calendar.
  • Perform payroll and bookkeeping functions.
  • Prepare financial reports for Finance Committee.
  • Manage church records and archives.
  • Provide reports and requested information as needed.

Communication & Publications

  • Coordinate production of church communications, including the weekly electronic newsletter and Sunday order of worship.
  • When directed, collaborate on broader communications and publicity for church programs with congregational committees and teams.

Facilities Management

  • In coordination with Building & Grounds Committee and others ensure that the building remains clean, safe, and aesthetically pleasing.
  • Coordinate negotiation and management of building liability and workers comp insurance policies (e.g. liability and fire) and file claims as necessary.
  • Coordinate negotiation and management of office machinery.
  • Manage all building rentals and communicate regularly with long-term tenants.


  • Manage the relationship with Carriage House’s Transitional Employment Program which provides custodial staff. This includes training and supervising the member fulfilling the custodial duties, in addition to regular communication with the staff partner.
  • In the absence of a director of faith formation, manage nursery caregivers.

Qualifications: Note that qualifications may be met as a result of lived experience, volunteer work, professional experience, and/or formal or informal training. A high school diploma or equivalent is required. At least a year of related experience working in an office environment is preferred.

  • Strong interpersonal and communication skills, both oral and written.
  • Exceptional attention to detail and organizational skills.
  • Excellent judgment around sensitive and confidential issues.
  • Exudes a natural sense of care for the well-being of others; demonstrates appropriate and boundaried expressions of care.
  • Proficient in Microsoft Office, video conferencing technology, Constant Contact, Google Workspace.
  • Experience with non-profit accounting and QuickBooks accounting software.
  • Knowledge of Unitarian Universalist congregational life is helpful.
  • Eagerness to work in a congregation committed to inclusion, accessibility and equity in human relations.

COVID-19 considerations:

All staff are required to be fully vaccinated against COVID-19.

How to Apply: Send cover letter and résumé — indicating “Congregational Administrator” in the subject line to People with disabilities, people of color, indigenous people, Hispanic/Latinx, and LGBTQ candidates are encouraged to apply. The Unitarian Universalist Congregation of Fort Wayne, IN is committed to developing a diverse and talented staff team. If you are excited about this role but are unsure whether you meet 100 percent of the requirements, we encourage you to inquire and/or apply.

About the UU Congregation of Fort Wayne, IN

The Unitarian Universalist Congregation of Fort Wayne (UUCFW) is a small and vibrant liberal faith community located in Northeast Indiana. Our mission calls us to create a spiritual community that inspires growth, seeks knowledge, accepts differences, and deepens compassion to build a just world. UUCFW was founded in 1939 and we draw members and visitors from primarily Allen County. Our congregation is a member of the Unitarian Universalist Association. Our UUA, as a faith community of more than 1,000 self-governing congregations brings to the world a vision of religious freedom, tolerance, and social justice. The UU Congregation of Fort Wayne is an Equal Opportunity Employer and is committed to the full inclusion of all. As part of this commitment, our Administrator Search team will ensure that applicants with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please call 260-744-1867, email, or email

When a Member Joins the Staff*

A congregation member who joins the paid staff can expect important changes in his or her relationship to UUCFW. The following list is meant to help you to anticipate how these changes may affect you. You may wish to discuss some of these items with the Minister and Search Committee at your interview.

A staff member is both a leader and an employee. Unlike a committee chair or congregation President, as a staff member you work for UUCFW. You are expected to follow policies adopted by the Board and committees and to cooperate with the minister and other staff. In order to keep the distinction clear, a staff member should normally not also hold lay leadership positions in the congregation. If you have a spouse in leadership, he or she must take care not to speak or vote on anything directly affecting you. You will of course promote your program, but objectively, advocating for the congregation’s larger mission, not for what you personally prefer.

A staff member belongs to the staff team. Especially in small congregations, this may seem a little odd. Doesn’t the RE Director really work for the RE program, and the music director for the choir? These relationships seem real and practical, while the “staff” may rarely meet. But in congregations of all sizes, conflict among staff is frequent and destructive. Lack of cooperation among staff causes frustration, failure, burnout and high turnover. For these reasons, no one should accept a paid job that does not expect to balance loyalty to one’s “department” with a positive relationship to the whole staff team.

A staff member may need to find another minister. Your minister is still your minister for weddings, funerals, and other public functions, but for the more private, pastoral aspects of ministry there are some limits. Whether he or she is formally your supervisor or not, the minister’s first role with staff is to lead the team. This means articulating the mission and goals of the congregation to you, seeing that you have the support you need to do your job, and giving you frank feedback about how you are doing. These roles may not be compatible with intense pastoral care or counseling, in which case you may have to look elsewhere for the ministry you need.

A staff member may need to find a new peer group. Your enjoyment of your peer group in UUCFW may be part of what moved you to apply for a staff job. For a time, the satisfactions of group membership continue, but eventually — with new members especially — you will be more a leader than a peer. As a staff member, you cannot be casually available to anyone who wants to chat. In time your relationship with fellow members shifts, and you will find that to feel truly relaxed and “off work,” you need to find friends who are not part of your congregation.

As a member of the congregation, you bring unique experience, knowledge and enthusiasm to the paid staff. If you say “yes” to a staff position, you will join thousands of others who have moved from lay membership to professional service. Best wishes!
*(From First Days Record, 1998 “Becoming Staff” by The Rev. Dan Hotchkiss, a UU minister who is an Alban Institute field consultant.)

Link to Personnel policy